Apply for Organic Certification | UgoCert Application Form

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Certification Application and Registration Form

In order to be able to present you for inspection and certification, we kindly ask you to fill in the following form with as many details as possible! Leave out the questions which do not apply to your production but attach all relevant documents like the internal control system manual (ICS) etc.

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Tip: This form has 10 sections. Please scroll down to complete all sections including Labelling and Documentation (Section 4) before submitting.

Project/Company Name:*

Contract Number (if applicable):

Application Date:*

1. General Information

a) What is the name and location of your business?

b) Contact Number*

Email Address*

c) What types of organic food products do you produce and what are their intended uses?

d) Are you registered or certified with an organic certification body? If so which ones?

2. Product Sourcing and Ingredients

a) Where do you source your raw materials for the food product?

b) Can you provide documentation for all raw materials used in your products? Are they from approved sources?

c) Have any ingredients been obtained from genetically modified organisms (GMOs) or synthetic sources?

Yes (please explain below)

3. Manufacturing Processes

a) Can you describe the manufacturing processes for your organic food product?

b) What measures do you have in place to prevent contamination with non-organic substances during production?

c) Do you have any additives or processing aids in your products? If yes, are they compliant with organic standards?

4. Labelling and Documentation

a) How are your products labelled to ensure traceability and compliance with organic standards?

b) Can you provide complete ingredient lists for all your products?

c) What traceability records do you maintain to track products from raw materials to finished goods?

5. Testing and Quality Control

a) Do you conduct any testing of your products for quality assurance? If so what types of tests are performed?

b) What measures are in place to monitor and maintain the quality of your products throughout their shelf life?

6. Environmental Practices

a) What sustainable practices do you implement in the production of your food product?

b) How do your products impact the environment, including soil health, water quality and ecosystem biodiversity?

c) Are you aware of any ecological impacts your products have on local flora and fauna?

7. Record-Keeping

a) Can you provide records of your raw materials, production processes and sales for verification?

b) How do you document changes or deviations from standards operating procedures?

c) Are your records organized in a way that allows for easy access during an audit or inspection?

8. Handling Non-Compliance

a) Have you received any non-compliance notices in the past? If so, how were they addressed?

b) What protocols do you have in place for corrective actions if a non-compliance issue is identified?

9. Training and Education

a) What trainings do you provide to your staff about organic standards and compliance?

b) Have you participated in any workshops or educational programs regarding organic production practices?

10. Continuous Improvement

a) How do you stay updated on changes to organic regulations and standards?

b) Are you involved in any research or development projects aimed at improving organic practices and products?

Affirmation

I affirm that all statements made in this application are true and correct. I agree to follow respective organic standards and guidelines regarding my roles as operator, as will be provided for in the contract for inspection and certification.

First Name*

Last Name*

Please type your full name as your digital signature

Place*